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Business Security - Paper Trails Lead to Security Nightmares



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By : Tim Cahill    99 or more times read
Submitted 2012-12-01 07:52:07
While it isn't all about the paper these days there is much security that is lost on a regular basis through the use of paper. Even utility bills in this day and age can leave identity thefts with plenty of information necessary in order to acquire the documentation necessary to pretend to be you or one of your employees in some cases. The paper that is innocently thrown away each and every year provides those who would steal your identify from you the ammunition with which to do just that.

Unfortunately, identity theft doesn't begin to cover the nightmares that can be accomplished by allowing slips of paper to fall into the wrong hands. There is a reason that Enron has become almost synonymous with paper shredding. They were at the very least well aware of the risks that documentation posed to their efforts of covering up the crimes they had committed against their company, their employees, and the faith many Americans have in their employers. Those documents were the equivalent of a 'smoking gun' and the best solution they had available to them was a paper shredder.

While this is by no means meant to condone paper shredding to cover up crimes and misdeeds it does go to show the power that paper truly has, particularly in the 'Information Age' in which we live. Paper remains one of the most effective and convenient ways of exchanging information with large numbers of the population. Books continue to be printed on paper, as do magazines, and quarterly reports.

Despite the fact that many of us live and die by our computers, we still enjoy the ability to take this information away from the computer and enjoy it over coffee and toast for breakfast or while swinging in a hammock out back. The thing to remember is that even though we can print off delicate and often confidential material from our computers and take them along with us, it is imperative that this information is not merely tossed in the garbage but destroyed in the process. The price we must pay for having sensitive and personal information floating around on paper documents is the necessity to shred those papers and remove the information that could be used and abused by others for more sinister purposes.

If you go through a lot of paper during the course of a business day that needs to be shredded and removed it may be in your best interest to enlist the services of a paper shredding company. If you have enough employees to take care of the matter in house, you may want to invest in some serious document shredding machinery.

There are more reasons for this than the obvious security risks however and they should be addressed as well. Unlike information on a computer, paper takes up an incredible amount of space in large volumes. This means that unless a business has amazing storage capacity some of the paper information is going to have to be removed after a certain period of time in order to make room for the new paper that is being generated in volumes on an almost daily basis. Those documents that need to be kept in perpetuity can often be scanned to a computer then destroyed in order to make room for more papers (you should check with your lawyers however before doing this in order to discover what types of papers the original document is absolutely necessary to have access to in case of litigation).

Information fraud and identity theft are problems that are not limited to businesses and the corporate world. The average household needs to have a paper shredder that is big enough to handle the average volume of mail coming into the home each and every week. Anything that has personal information that doesn't need to be kept on hand should be immediately shredded in order to avoid those who would do ill with this information from getting their hands on it.
Author Resource:- Mark Radcliffe can be found at: Remodeling Your Home orHome Improvements Free Report
Article From Ezine-Articles 23

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